HR & Payroll Coordinator

About the role

We're looking for an experienced payroll professional to own our payroll and benefits. Every two weeks, you'll make sure our employees are paid accurately and on time, in line with legislation, our collective agreement and our policies. You'll be the go-to person for payroll and benefits questions from employees and managers. You'll work closely with the Director of Human Resources, Finance, our program managers, and our benefits, pension and union partners.

What you'll do

• Run biweekly payroll from start to finish in Rippling: review approved timesheets, enter adjustments, process the pay run, reconcile results, and save and distribute payroll reports.
• Set up and maintain pay, accruals and deductions for new hires, terminations, leaves, returns, promotions, status changes and seniority increases, including retroactive pay.
• Prepare and submit Records of Employment (ROEs) through Service Canada ROE Web.
• Administer group benefits (Equitable Life) and pension (Desjardins): enrollments, changes, terminations, remittances and reconciliations.
• Calculate, remit and reconcile SGEU union dues, and maintain and post seniority lists under the collective agreement.
• Process garnishments and other statutory and voluntary deductions.
• Complete year-end payroll, including T4s and annual payroll reporting.
• Support Finance with payroll journal entries, deduction reports and grant reporting.
• Complete new hire set-up and maintain accurate electronic employee records.
• Maintain the approved drivers list with SGI.
• Build and maintain written payroll procedures, and produce ad hoc reports as needed.