Executive Assistant, Assessment Services Division

The Executive Assistant will be responsible for

Manage, supervise, and mentor Central Office reception staff, including recruitment, work assignments, and performance management.

Organize and attend weekly management conference calls by preparing agendas, compiling reports, recording and distributing minutes and action items, and maintaining divisional progress reports to support leadership decision-making.

Organize and attend monthly in-person management meetings by preparing agendas, organizing and distributing meeting materials, arranging attendance and logistics, booking facilities, recording meeting minutes and action items, and maintaining accurate meeting records.

Schedule and organize the annual executive regional tour by coordinating travel arrangements, accommodations, meeting dates, and hospitality requirements in collaboration with the management team.

Perform a weekly review of assessment-related public notices and update tracking records to ensure municipalities have timely access to current assessment information.

Update assessment status information to ensure municipalities and property owners have access to current assessment information through online systems.

Performing other related duties as assigned.

Required Qualifications and Skills

Post-secondary certificate or diploma in business, office management, or a related field.

Minimum five (5) years of experience providing high-level administrative support.

Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Excellent written and verbal communication skills.

Strong organizational and workload management skills with the ability to coordinate multiple priorities and supervise staff.

Ability to establish and maintain effective working relationships with staff and management at all levels.

Ability to maintain confidential information.

Ability to travel periodically to attend agency meetings.