Supervisor, Administrative Operations

This posting is for an initial 1-year term (anticipatory permanent) position working 75 hours bi-weekly

Yukon government’s vision is an engaged and diverse public service that embraces innovation to deliver positive outcomes for Yukoners.

Committed to Public Service…

The Executive Council Office is the centre of excellence for the Government of Yukon. We are leaders in the modernization of government standards and processes. We provide central strategic advice to advance government priorities through policy development, communications, intergovernmental relations, Indigenous relations, major project management, youth initiatives, Indigenous and scientific knowledge science and by supporting the Water Board and the Office of the Commissioner of Yukon. We also provide direct support to the Premier and Cabinet.

The Finance, Systems and Administration branch of Executive Council Office (ECO) supports the department in a corporate services role, including provision and coordination of financial and administrative operations, information management and IT systems support. This position will play a critical front-line role in supporting the administrative operations of the department.

Join our dynamic team and help us strengthen relationships and good governance for the benefit of all Yukoners.

The opportunity…

The Supervisor, Administrative Operations is an integral and vital role within the Finance, Systems & Administration team. This position performs a variety of administrative support functions and logistics coordination for all branches across the department, to ensure the effective day-to-day management and operations of the offices and buildings that we occupy.

The Supervisor, Administrative Operations is responsible for management and replenishment of departmental assets and supplies, taking a lead role in space planning and implementation of office moves, and coordination of general office operations.

The incumbent is also the supervisor of the Inquiry and Cash Desk team, performs a variety of financial administration duties and has a key role in supporting departmental and building-wide health, safety and security initiatives.

For more information on what the Government of Yukon has to offer, please visit: Find a career in the Yukon

Experience the benefits of a career with Yukon government…:

Yukon government cares about their employees and strives to offer a variety of learning and developmental opportunities including in-house training. Funding may also be available to support further education. Flexible work and leave options may be available allowing you to balance your personal and professional needs. We also have a comprehensive and generous benefits plan, providing for the health and wellbeing of you and your family. Learn more about what we offer.

Discover why the Yukon government has been recognized as a Top 100 Employer in Canada since 2014.

Important application requirements

Please submit your resume clearly demonstrating how you meet each of the following qualifications. Emphasize how your work experiences and related duties align with the essential and asset qualifications listed below. Note that selection for further consideration is based solely on the information you provide in your resume.

Include the month and year you started and ended a job when you list your work experience. This allows us to accurately calculate the length of time you were in the position.

For more information on how to prepare and submit your resume visit this resource page on Yukon.ca.

Essential Qualifications

• Coursework or related experience in office administration, including procurement of goods and services, and handling of financial transactions.
• Experience in planning, coordination and implementation of multi-stakeholder projects; experience with coordination of space upgrades and office moves will be considered an asset.
• Experience with supervising employees, including performance management, scheduling, training and developing employees.
• Experience with support and coordination of health and safety initiatives in a workplace environment.
• Experience using a variety of Microsoft Office programs; including Outlook, Word and Excel. Experience in administering MS SharePoint pages will be considered an asset.

Candidates who have education, training, and/or experience equivalent to the essential qualifications listed above may be equally considered.

Desired Knowledge, Skills and Suitability

To best support the achievement of key strategic and business objectives, candidates may be assessed on:

• Client service focus
• Excellent written and oral communication skills
• Excellent organizational skills; time management to balance competing priorities
• Strategic thinking/problem-solving
• Integrity, tact, diplomacy and confidentiality
• Attention to detail
• Ability to work independently and collaboratively as part of a team
• Promoting positive relationships, team values and strong ethics

Additional information

Job requirements

Exposure to dust, regular travel to offsite locations within Whitehorse, lifting boxes and equipment up to 20lb.

Conditions of employment: Class 5 Driver’s License.

Contact details

If you have any questions about this position, please contact Patrick Jackson, Manager – Information Management and Technology at [email protected]

If you have questions about our recruitment process, please contact Dani Marrion, HR Consultant at [email protected].