Property Management Administrator

Our expanding team in looking for a Property Management Administrator plays a vital role in ensuring the smooth operation of property management activities. This position involves a combination of administrative tasks, customer service, and data management to support property managers and enhance tenant satisfaction. The ideal candidate will possess strong organizational skills and a customer-centric approach, contributing to the overall success of the property management team. This position is located in Regina.

Duties

Answering incoming calls in a positive and professional manner

Processing payments and deposits

Setting up new tenants, owners, and properties.

Maintain Smoke detector/fire safety list

Processing bills and owner payments and statements

Facilitate the creation and submission of notices, leases, claims or other rental/condominium documents.

Manage vacancies and report to Owners as needed.

Manage tenants and properties that experience late or missing rent.

Advertise vacancies on Buildium, JML's Website, Facebook, and other platforms as required.

Responsible for Buildium always being current with owner and tenants contact and lease information.

Address tenant and owner concerns and maintenance requests in a timely manner

Work with maintenance team to schedule service and repairs

Review and process new tenant applications.

Possibility of showings/leasing properties if leasing agent is unavailable.

Prepare leases for new and existing tenants, ensuring compliance with regulations and timely filing of all documents in company database.

Monitor all expiring leases contact tents before lease expiration to determine renewal status.

Assist with administrative duties for other centers with any other task as required.

Meeting minutes and financials statements for condo boards (occasional evening work)

Possibility of meeting contractors on site.

Arrange and organize contractors

Basic Accounting knowledge preferred