Office Manager

What You Will Do

Liaison with gallery staff regarding POS system updates, orders and inventory management.

Organize communications to clients relating to orders and product inquiries.

Organize, update and monitor sales orders for the production team.

Managing calendars, scheduling appointments, organizing travel.

Monitoring the progress and completion of projects, tracking client deadlines and billings.

Optimizing our online store.

Providing website updates and online marketing improvements.

Sending bi-weekly Constant Contact emails to our community.

Troubleshoot any technology issues and provide support to other team members.

Creating systems for efficiencies regarding inventory management.

Assessing client's needs and identify emerging trends.

Updating and creating operational resources including production chain efficiencies.

Organize, lead, and document monthly manager meetings, and liaising between the CEO and management team

Ensure high level of client satisfaction through excellent interactions.

Assist with QuickBooks accounting data entry.

Assist in monthly reconciliations and reporting.

What You Require To Succeed

A minimum of 3 years of office management experience or similar background.

A successful track record in a small business environment.

Proficiency with POS systems and MS Office Suite.

Excellent communication, multi-tasking, organizational, time management and interpersonal skills.

Proven track record of working effectively and efficiently with little or no supervision.

A positive, can-do attitude, willingness to learn and grow with provided training.

Ability to build and maintain positive relationships, with a high regard for confidentiality.

IT proficiency-ability to troubleshoot and assist team members.

Digital Marketing or e-commerce experience preferred.

QuickBooks accounting data entry and other financial background is an asset.

A commitment to Mother Nature.