Office Coordinator

The position is a part/full-time, on-site position based in Moose Jaw, SK, responsible for ensuring the smooth and efficient operation of daily office activities. This role includes managing incoming calls, greeting visitors, handling mail and deliveries, collecting housing charges and doing bank deposits, and maintaining office supplies and equipment. The OC will schedule appointments, organize files and records, support basic bookkeeping and data entry tasks, and prepare simple documents or correspondence as needed. The role also involves coordinating vendors or service providers, assisting with customer inquiries, and maintaining a clean, orderly, and professional office environment. The OC will work closely with the Board of Directors, providing reliable administrative support and to provide timely information to assist the Board with their governance responsibilities. The OC will also be following and providing guidance on Silverwood Estates Bylaws and Policies and making any updates with ISC.

Qualifications

Strong Administrative Assistance skills, including scheduling, filing, data entry, and document preparation.

Professional Phone Etiquette and Customer Service skills to manage calls, greet visitors, and respond to inquiries.

Familiarity with Office Equipment such as printers, scanners, copiers, laminator, and basic troubleshooting skills.

Effective Communication skills, both written and verbal, with the ability to interact clearly and respectfully with clients, vendors, members, and staff.

Proficiency with office software (e.g., Microsoft Office Word, Excel, Sharepoint, Powerpoint, Quickbooks, Adobe, Canva etc.) and comfortable learning new tools.

Strong organizational abilities, attention to detail, and time management skills to handle multiple tasks and priorities.

Demonstrated reliability, discretion, and professionalism in handling confidential information.

Previous experience in an office and relevant experience required.