Office Coordinator

Job Description

The position is full-time, on-site based in Moose Jaw, SK, responsible for ensuring the smooth and efficient operation of daily office activities. This role includes managing incoming calls, greeting visitors, handling mail and deliveries, collecting housing charges and doing bank deposits, maintaining office supplies and equipment. You will schedule appointments, organize files and records, support basic bookkeeping and data entry, and prepare simple documents or correspondence as needed. The role also involves coordinating vendors or service providers, assisting with customer inquiries, and maintaining a clean, orderly, and professional office environment. You will work closely with the Board of Directors, providing reliable administrative support and to provide timely information to assist the Board with their governance responsibilities. The office coordinator will also be following and providing guidance on Silverwood Estates Bylaws and Policies and making any updates with ISC.

Qualifications

Strong Administrative Assistance skills, including scheduling, filing, data entry, and document preparation.

Professional Phone Etiquette and Customer Service skills.

Familiarity with Office Equipment such as printers, scanners, copiers, laminator, and basic troubleshooting skills.

Effective Communication skills, both written and verbal, with the ability to interact clearly and respectfully with clients, vendors, members, and staff.

Proficiency with office software (e.g., Microsoft Office Word, Excel, Sharepoint, Powerpoint, Quickbooks, Adobe, Canva etc.) and comfortable learning new tools.

Strong organizational abilities, attention to detail, and time management skills to handle multiple tasks and priorities.

Demonstrated reliability, discretion, and professionalism in handling confidential information.

Previous experience in an office or administrative role is preferred. Relevant education is required.