Office Assistant/Receptionist

McDougall Gauley LLP is seeking a motivated and well-organized Receptionist to join our Regina office. Reporting to the Manager of Human Resources and Administration, this role is the first point of contact and provides reception support in a fast-paced professional services environment.

Responsibilities

Greet clients and visitors, answer and direct incoming calls, and manage general inquiries in a professional and courteous manner

Maintain the reception area, coordinate meeting room bookings, and prepare rooms for client meetings

Receive, sort, and distribute incoming mail, courier deliveries, and legal correspondence; prepare outgoing mail and courier packages

Provide administrative support to lawyers, legal assistants, and other firm personnel, including document preparation, scanning, photocopying, and filing

Open and close client files, maintain accurate electronic and physical records, and assist with conflict searches and file organization in accordance with firm procedures

Schedule appointments, assist with calendar coordination, order office supplies, and provide additional reception and administrative support as required

Assist with court runs and document filing or delivery as required

Perform other administrative duties as required

Qualifications

High school diploma or equivalent; post-secondary education in office administration or a related field is an asset

Previous reception, administrative, or law firm experience is an asset

Professional, welcoming, and courteous manner when assisting clients, visitors, and colleagues

Proficiency with Microsoft Outlook and Word, with the ability to learn new office and legal practice software

Excellent verbal and written communication skills, including a professional telephone manner

Strong organization, attention to detail, and ability to manage multiple priorities in a fast-paced environment

Demonstrated discretion and professionalism when handling confidential client and firm i