Executive Assistant

Duties and Responsibilities

Answer incoming telephone calls and direct, transfer  and relay messages as required.

Greet and assist community members, visitors, service providers, and other individuals attending the office.

Respond to general inquiries or direct inquiries to the appropriate program or staff member.

Book office space, boardrooms, and meeting areas for meetings, workshops, events, and other activities.

Coordinate catering services and refreshments for meetings and events as requested.

Maintain office calendars and communication boards.

Assist with scheduling meetings and appointments.

Maintain organized filing systems, both electronic and physical.

Prepare, photocopy, scan, fax, distribute, and file documents as required.

Assist with the preparation and distribution of correspondence, forms, notices, and other administrative materials.

Monitor and maintain office equipment and report equipment issues when required.

Maintain adequate office supplies and assist with inventory control.

Provide general administrative assistance to Chief and Council, committees, and programs as requested.

Ordering office supplies and equipment as required.

Completing and assisting with Council travel forms and related documentation.

Booking hotel accommodations and other travel arrangements.

booking meeting rooms, event spaces, and other facilities.

Preparing documents, cocorrespondence, forms, and other materials requested by Council.

Completing assigned administrative tasks on behalf of Chief and Council.

Other duties as assigned

Full Posting upon request