Administrative Assistant

Southeast Advocates Inc. is seeking a reliable, organized and motivated Casual Administrative Assistant to join our Estevan team. We are looking for someone with strong communication skills, attention to detail and a willingness to learn. We are happy to train the right candidate!

Key Responsibilities

Welcome clients, answer phones and provide friendly reception support.

Assist with payroll, invoices, expense claims and electronic payments using QuickBooks Online and Telpay.

Maintain accurate financial records, spreadsheets and confidential files.

Collect and organize employee timesheets, receipts and expense reports.

Prepare correspondence, reports and administrative documents.

Create and schedule engaging Facebook and Instagram content for our Weyburn and Estevan offices.

Work with staff to promote programs, events and community activities.

Assist with general office duties, including filing, scanning, data entry and scheduling.

Qualifications and Skills

Strong organizational, communication and customer service skills.

Good computer skills, including Microsoft Word, Excel and Outlook.

Ability to work independently, manage priorities and meet deadlines.

Strong attention to detail and ability to maintain confidentiality.

Comfortable using Facebook and Instagram.

Experience with office administration, bookkeeping, payroll, QuickBooks Online, Canva or Meta Business Suite is an asset, but not required.

A positive attitude, reliability and a willingness to learn.

Position Details

Employment: Casual/Part-Time

Hours: Monday to Friday, between 9:00 a.m. and 5:00 p.m., as scheduled. Hours will vary based on operational needs and are not guaranteed.

Training will be provided. We welcome applications from individuals who may not have experience in every area but are eager to learn and contribute to our team.