Administrative Assistant

Advancement Advisors Corp. is seeking an organized Administrative Assistant in Regina to support our management, accounting and business consulting team.

Key Responsibilities

• Prepare and proofread correspondence, proposals, reports, presentations and invoices.
• Schedule appointments, coordinate client meetings and maintain management calendars.
• Prepare meeting agendas, record minutes and follow up on action items.
• Respond to telephone and email enquiries, greet visitors and direct requests to appropriate team members.
• Receive and distribute correspondence and coordinate information between clients, management and staff.
• Establish and maintain electronic and paper filing systems for client records, contracts and office documents.
• Coordinate client onboarding documents and follow up on missing information.
• Maintain office procedures, document templates and administrative tracking systems.
• Compile information and update spreadsheets to support client assignments and internal reporting.
• Order office supplies, maintain inventory and coordinate service providers.
• Arrange business travel and meeting logistics as required.
• Handle confidential client and company information with discretion.

Qualifications

• Secondary school completion.
• Administrative or office administration training, or previous clerical experience.
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
• Strong English communication, organization and time-management skills.
• Attention to detail and ability to manage competing deadlines.
• Experience in a consulting, accounting or professional services office is an asset.

Apply with your resume and a brief cover letter through the application method provided in this posting.