Administrative Assistant/Accounting

Key Responsibilities

Financial Administration & Reporting

Handle accounts payable and receivable, bank reconciliations and general ledger entries in a timely and accurate manner.

Code invoices in accordance with budgets and procedures

Assist with monthly financial reporting, budget preparation, rental notices and CAM reconciliations.

Ensure accuracy of financial statements in accordance with ASPE compliance

Maintain a high degree of accuracy and confidentiality

Property Management

Provide support in the day-to-day management activities for commercial buildings in the organization's portfolio

Track, update and prepare documents, lease renewals, insurance certificates, notice letters and accounting information.

Liaison with building operators, tenants, landlords, banking institutions and legal representatives.

Administrative Support & Office Coordination

Greet and interact with tenants, contractors and visitors in a professional and pleasant manner.

Maintain electronic and paper filing system

Ensure office, reception area, supply room and other areas are maintained in a clean and tidy manner

Provide general administrative assistance to support supervisors and internal staff

Other duties as assigned.

Requirements

Proven education or experience in bookkeeping or accounting is required

Proficiency in Microsoft Office suite (Word, Excel, Outlook) is required

Computer literacy is a must

Experience with Yardi Breeze software is a plus

Strong interpersonal and verbal and written communication skills

Detail-oriented, organized, and capable of working under pressure with multiple priorities

Collaborative team player with the ability to work independently in a fast-paced environment

Position also open to Moose Jaw.