Administration Coordinator

The Administrative Coordinator will be the primary support staff to the field and office team. This role is a critical position, and responsibilities will be various and will evolve over time. Greeting customers by phone, scheduling annual & semi-annual services and follow up documentation after completion of work. Managing daily office administrative items and providing clerical and logistical leadership to the office and field staff. The Administrative Coordinator will assist the Supervisors, Managers and field techs with growing our client base, in all administrative and support tasks.

Knowledge and Experience

Minimum 1 year's experience in administrative field and previous experience in a coordinator position.

Thorough knowledge of fire protection industry. (Training to be provided)

Thorough knowledge of purchasing policies and practices, and inventory management practices.

Excellent written and verbal communication skills.

Excellent planning and organizational skills.

Excellent creative problem solving and conflict resolution skills.

Excellent leadership and time-management skills.

Computer literacy in Microsoft Office programs.

Valid Saskatchewan drivers license.

Responsibilities

Receptionist and greet customers who call or in person.

Parts ordering, Scheduling

Safety administration and document control

Security clearances

Follow up with customers following quoting, scheduling, and any other customer contact required.

Customer database (building and maintenance schedules)

Report typing and sending to customer.

Preparation of all worker documents prior to commencement of work.

Essential skills

Team focused / ability to work together to encourage support and motivate the team.

Customer focused.

Scheduling for both employees, meetings, and other items.

Administrative skills

Experienced in document control and organization.

Attention to detail.

A Can Do attitude!