Registry Clerk

This is to fill one casual, full-time position working 75 hours biweekly.

The Department of Justice is working to ensure Yukon remains a safe, secure, and healthy place to live and work. We build strong and healthy relationships with others to support good governance and to foster safe communities with opportunities for healing. The Department of Justice provides supportive and dynamic work environments comprised of teams of professionals who are committed to making a difference in the lives of Yukoners.

The principles that guide are

Reconciliation with Yukon First Nations: Together as DOJ representatives we commit to embracing the spirit of the Final Report of the Truth and Reconciliation Commission of Canada entitled Honouring the Truth, Reconciling the Future, by conducting ourselves in our day-to-day business in a manner that embodies the purpose of reconciliation with our First Nations members in the Yukon. We recognize the importance of employee education on First Nations history and the encouragement of innovative thinking by all DOJ personnel on our ability to effect meaningful change towards true reconciliation.

Working as a Team: As DOJ employees we value working together as a team within branches and within the department as a whole, while respecting our respective roles in the administration of justice, to work as one entity to meet our collective objective to serve the public. We are mindful of the impact of our actions on the people around us both in proximity and in the larger department and strive to ensure that we maintain the best interests of the department in our approach to our work.

Identify and Meet our Clients' Needs: DOJ personnel have a wide variety of responsibilities and an equally diverse clientele, internal and external to government, and we are committed to ensuring that they know we work for them and that we treat them with empathy, inclusion, integrity, respect and professionalism.

Initiative and Innovation: Management will encourage DOJ staff at all levels to think innovatively and to take initiative that will improve the work we do and services that we provide to allow for positive change and creativity in the workplace. Management will encourage DOJ personnel to reconsider our approach to the services we provide and adapt to the changing environment.

Communications: We are committed to improving the way we communicate internally with one another and externally to the public in order to better perform as a DOJ Team, share information and ideas with each other, dispel negative myths about the department and to ensure that the public has an appreciation for the excellent work we do.

The Opportunity

This position supports the orderly proceedings of the courts by providing administrative and operational support to the Yukon court registries primarily in Whitehorse, including preparing court documents, generating and inputting computer entries, taking and recording payments, keeping and organizing court records and providing some frontline customer service by responding to inquiries from various sources including the judiciary. The incumbent performs these duties to standards established by legislation, court rules and directives, and policies and procedures that meet the goals and objectives of the judiciary, Court Services branch and the Yukon Government.

For more information about this position, please contact Hiedi Cuppage, Supervisor, Court Clerks, at [email protected] or Shauna Frizzell, Manager, Court Operations, at [email protected].

For more information about the recruitment process, please contact Honeylette Aton, a/Human Resources Consultant II, at [email protected].

If you need technical support submitting your application, please contact: 867-667-9453 or [email protected].

Please do not email resumes to any of the above addresses; resumes may only be accepted through the e-recruitment application system.

Essential Qualifications

Please submit your resume clearly demonstrating how you meet the following qualifications. Please note selection for further consideration will be based on the information you provide in your resume; ensure you use a month/year to month/year format and include the duties you performed in each of your positions.

• Proficiency in computer software applications;
• Substantial customer service experience;
• Experience in court operations or records management is considered an asset;
• Experience applying legislation and regulations in a professional context is considered an asset.

Desired Knowledge, Skills and Suitability

Candidates should have and may be assessed on

• Interpersonal and written communication skills;
• Commitment to client service;
• Self-motivated and capable of working cooperatively with others;
• Ability to keep clear and accurate records by hand;
• Records Management Knowledge;
• Organization and multitasking skills;
• Ability to research and apply legislation, policies, and procedures;
• Ability to prioritize work to meet deadlines;
• Ability to exercise tact and good judgment;
• Ability to learn from constructive feedback;
• Ability to maintain confidentiality;
• Attention to detail;
• Ability to perform under stress;
• Ability to process regular exposure to difficult subject matter through self-care;
• Understanding of judicial independence;
• Ability to learn to operate technology, such as software; and
• Strong computer skills and working knowledge of Microsoft Office programs.

Additional Information

Condition of Employment

• Criminal Record Check

Job Requirements

• Working overtime with little or no notice, including coverage of weekend bail court;
• Wearing court attire if in court.