Administrative Research Assistant

This posting

This posting will be used to fill 1 permanent full-time positions working 75 hours bi-weekly. It will establish a 12-month eligibility list which may be used to fill similar positions.

This job is based in the thriving and diverse city of Whitehorse in the beautiful Yukon.

Who we are

The Family and Children's Services Branch is responsible for providing a wide variety of services to the Yukon, such as Family Services, Child Protection, Placement and Support Services, Youth Justice, Early Childhood, Child Care Services, Family Supports for Children with Disabilities and Healthy Families.

Your role

The Administrative & Research Assistant is responsible for providing executive services and support to the Director of Family and Children's Services and the senior management team and managing the office of the Director by providing the provision of administrative support and providing research, project management, and issue resolution support to the Director on executive initiatives. The incumbent prepares briefings, reports, analysis and other materials for the Director and represents the Director on projects and other initiatives as delegated.

• For more information on this job, please contact Derek Baldwin, Manager of Operations, Family & Children Services at [email protected]
• For more information about the recruitment process, please contact Taylor Barr, HR Consultant at 867-332-5380 or [email protected]

Your benefits

In addition to a competitive salary, we offer many additional financial and non-financial benefits.

• Government of Yukon’s many benefits

Your career, your home, your lifestyle

We are the Yukon public service. Every day, we come together to serve the people who live here and make a difference in so many ways. Here, you will find the diverse opportunities you desire to develop your career while enjoying a warm sense of community and vibrant artistic, cultural, and recreational amenities, all set in a spectacular natural environment.

As part of our team, your achievements and enjoyment in both your work and personal life will be valued as you explore the many opportunities the Yukon, and the Government of Yukon, has to offer.

Check out

• Yukon Life
• Working at Yukon government

Important application and job requirements

Essential qualifications

Please submit your resume clearly demonstrating how you meet the qualifications below. Selections for further consideration will be based solely on the information you provide in your resume; ensure you use a month/year to month/year format and include the duties you performed in each of your positions.

• Recent experience providing senior-level executive administrative support to senior leaders in a health, social services, government, or similarly complex environment.
• Experience coordinating and managing executive casework, correspondence, and responses to inquiries from internal and external stakeholders, ensuring accurate and timely completion of deliverables.
• Experience coordinating multiple competing priorities, managing changing deadlines, and exercising sound judgment in a fast-paced environment.
• Recent experience working with highly sensitive and confidential information requiring discretion, and adherence to privacy and confidentiality requirements.
• Recent experience leading or coordinating administrative functions, including developing or implementing administrative procedures and providing training, guidance, or mentorship to administrative staff.

It may be helpful for you to review “Prepare your resume and cover letter”.

Desired knowledge, skills and suitability

If selected for an interview, candidates should have, and may be assessed on, the following:

• Ability to deliver executive administrative support, in an environment of changing priorities and deadlines.
• Aptitude to adjust to and work effectively within a variety of situations, and with various individuals or groups.
• High level of organizational and prioritizing skills combined with attention to detail.
• Ensures a client-focused culture for the entire organization and engages others in providing outstanding service to internal and external clients.
• Self-awareness combined with strong and tactful interpersonal skills for building credibility and relationships.
• Attention to detail in an environment with frequent interruptions.
• Excellent communication skills – verbal and written.
• Ability to conducts research on urgent and emerging issues and provides written and verbal reports and recommendations to the Director.

It may be helpful for you to review “The job interview process”.

Conditions of employment

You must meet the following conditions before being hired, or within the time frame noted.

• RCMP Clearance with Vulnerable sector check,
• Class 5 Drivers Licence or it equivalent.

Job requirements

This job requires you to perform, and/or be exposed to, the following:

• Lift up to 22 lbs
• Possible travel within Yukon
• Exposure to emotional, physically abusive and/or dissatisfied clients
• Ability to obtain Government Notary appointment within 12 months

Learn more

• For help on creating your E-recruitment profile, email [email protected] or phone 867-667-9453.