Receptionist / Administrative Assistant

We are seeking a friendly, organized, and service-oriented Receptionist / Administrative Assistant to be the welcoming first point of contact for clients, visitors, and callers. This position supports a busy professional office through reception coverage, calendar coordination, client-service follow-up, administrative assistance, office upkeep, mail and parcel handling, and CRM updates.

The successful candidate will be dependable, polished, comfortable managing competing priorities, and committed to maintaining a professional client experience and well-organized office environment.

Key Responsibilities

• Serve as the first point of contact for clients and visitors
• Coordinate client appointments, meeting confirmations, advisor calendars, and more
• Provide client-service assistance
• Maintain accurate client, CRM, and electronic records
• Process and distribute incoming and outgoing mail, courier packages, invoices, receipts, and office documents
• Support general office administration, including filing, calendar updates, meeting coordination, etc.
• Maintain a clean, organized, welcoming, and client-ready office
• Assist with day-to-day office operations, including coffee service, supply monitoring, shredding, recycling, parcel distribution, and light cleaning
• Support reception-area technology and other office systems as required
• Take initiative and assist with additional duties as needed to ensure exceptional client service and smooth office operations

If you are a friendly, organized, and proactive professional who takes pride in delivering exceptional client service and keeping a busy office running smoothly, we encourage you to apply. Please submit your resume and a brief cover letter outlining your relevant reception, administrative, and customer-service experience.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.