Project Coordinator

The Project Coordinator supports Operations and VP of operations and operations team in planning, executing, and closing out oil and gas construction projects.

Responsibilities

Assist the Project Manager with planning, scheduling, and coordination of construction projects

Maintain project documentation (drawings, change orders, RFIs, submittals, and permits)

Track project progress against schedule and budget, and help prepare progress and cost reports

Coordinate materials, equipment, and subcontractors

Compile and track field tickets, timesheets, and labour, equipment, and materials for billing and payroll

Prepare and assemble client deliverables, turnover packages, and project closeout documentation

Communicate with clients, vendors, field supervisors, and crews to confirm requirements and provide updates

Support procurement by preparing material requisitions and tracking deliveries

Help ensure safety and quality documentation is complete and current for each project

Schedule meetings, record minutes, and follow up on action items

Assist with invoicing, cost tracking, and reconciliation of project expenses

Qualifications & Skills

2+ years of project coordination/administration experience

Strong organizational and time-management skills with the ability to manage multiple projects and deadlines

Excellent communication and problem-solving skills, with the ability to stay organized under pressure

Proficiency with Microsoft Office and project scheduling or document control software

Ability to read and interpret construction drawings, scopes of work, and specifications an asset

Working knowledge of general oilfield safety requirements an asset

Onsite field experience in general oilfield construction, shutdowns, facility maintenance, and pipeline construction an asset

Post-secondary education in project management, business, engineering technology, or a related field an asset

Valid drivers licence