Office Assistant

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The National Job Bank

Work setting

• Office
• Retail/wholesale establishment/distribution centre

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Prepare and format page presentation
• Compile data, statistics and other information
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Conduct research
• Perform data entry
• Provide customer service
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Store, update and retrieve financial data

Computer and technology knowledge

• MS Word
• Quick Books
• MS Excel
• MS Outlook
• MS Windows

Screening questions

• Are you available for shift or on
• call work?
• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?