Dispatch & Administrative Assistant

At Kooler Group, we're more than HVAC, plumbing, and refrigeration experts  we're a team that takes pride in doing great work while having a little fun along the way. We're looking for a detail-oriented individual to provide part time admin support to our busy office. This role works alongside and supports our full-time Dispatcher, helping keep our office organized, our inventory accurate, and our technicians equipped for success.

If you're organized, comfortable working with Quickbooks, and enjoy keeping things accurate and up to date, we'd love to meet you.

What You'll Be Doing

Entering supplier invoices into QBO accurately and efficiently

Confirming supplier parts pricing is current and updating pricing as needed

Assisting with inventory organization and stock accuracy

Attaching inventory to customer invoices

Completing occasional supply runs

Assisting with employee appreciation events and office initiatives

Support our full-time Dispatcher with day-to-day administrative tasks

Occasionally covering dispatch: answering phones and scheduling appointments

What We're Looking For

Strong attention to detail and accuracy.

Comfortable using computers and experience with Quickbooks Online.

Organized and able to prioritize tasks independently.

Positive attitude and willingness to help wherever needed.

Excellent communication skills.

Previous administrative, inventory, or bookkeeping experience in the HVAC industry is considered an asset but is not required. Part time estimated at 20-24 hrs per week. If you're organized, dependable, and enjoy helping a team succeed, we'd love to hear from you!