Mutual Fund Administrative Assistant

We are a small, relationship-focused financial advisory practice in Regina supporting over 1,500 clients. We operate with a lean, practical, client-first mindset and offer a professional office environment with meaningful responsibility, mentorship, and long-term growth potential.

We are seeking a full-time Mutual Fund Administrative Assistant to work in office at our Regina location. You will work closely with advisors and team members in a collaborative setting where initiative, ownership, accuracy, and willingness to learn are valued. This is not purely entry level, though candidates with limited experience and a strong learning mindset are welcome.

Key Responsibilities

Draft client letters and correspondence

Maintain organized files, databases, and spreadsheets

Coordinate with Head Office on statements and account matters

Manage mail, bulk mail outs, calls, emails, and faxes professionally

Support mutual fund, segregated fund, and GIC transactions

Process purchases, redemptions, switches, and maturities; Univeris is an asset

Prepare T2033 transfer forms, KYC/KYP paperwork, and quarterly statements

Assist with estate documentation and stay current with regulatory and Head Office procedures

Limited exposure to insurance processing

Qualifications

Financial or mutual fund administration experience preferred

Knowledge of RRSPs, GICs, mutual funds, and related products

Mutual fund license an asset

Strong organization, accuracy, communication, and attention to detail

Proficiency in Microsoft Word, Excel, and Outlook

Willingness to learn in a regulated environment

Compensation & Environment

Salary: $40,000 - $50,000 based on experience. Bonus potential, benefits, RRSP program, and three weeks vacation. Hours: MondayFriday, 8:00 a.m.4:30 p.m. Small-office culture with long-term growth potential.