Executive Assistant - Retail Operation

At Everluxe, Regina's premier luxury jeweller, we specialize in bespoke engagement rings, natural and lab-grown diamonds, and uncompromising craftsmanship. Defined by timeless elegance and refined artistry, we are dedicated to creating an elevated client experience within a polished, welcoming, and dynamic environment.

This unique role offers the opportunity to work closely with a CEO who oversees multiple companies and business interests. We are looking for someone who can manage competing priorities independently, solve problems, and help ensure the smooth operation of a wide range of business activities.

Key Responsibilities

• Manage the CEO's calendar, appointments, and scheduling priorities
• Coordinate meetings, travel, and special events
• Handle correspondence, communications, and follow-up actions
• Assist with projects and administrative tasks across multiple businesses
• Maintain organized records, files, and reports
• Liaise with customers, vendors, and external stakeholders
• Track deadlines and ensure timely completion of tasks
• Support retail operations and customer service initiatives as required

Qualifications & Skills

• Excellent organizational and communication skills
• Strong computer proficiency and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong problem-solving and decision-making abilities
• Ability to work independently and exercise sound judgment
• Professionalism, discretion, and a strong work ethic

Bonus Assets

• Knowledge of diamonds and fine jewelry
• Basic photography and video editing skills
• Previous sales, retail, or customer service experience

Hours of operation: Mon.-Sat. 11AM-5PM