Governance and Enterprise Policy Coordinator

Were looking for a highly organized and detail-oriented person to come on board as our Governance and Enterprise Policy Coordinator. Reporting to the Director, Governance, youll provide high-level, confidential administrative and coordination support that keeps our Board and Committees running smoothly. Youll also play a key role in our enterprise policy lifecycle, coordinating the development, review, reporting, and maintenance of policies. If you thrive in an environment where accuracy, confidentiality, and follow-through matter, this could be the opportunity for you.

How youll be spending your time

• Providing high-level, confidential administrative support to the Board and Committees.
• Coordinating Board and Committee meetings from start to finish  scheduling, agendas, meeting packages, logistics, and follow-up actions.
• Attending meetings to accurately record minutes, motions, decisions, and action items.
• Serving as the primary point of contact for Board Directors on meeting logistics, documentation, and administrative inquiries, and acting as technical administrator for the board portal.
• Supporting the Director, Governance with recurring governance matters such as director nominations and elections, new director onboarding, annual disclosures, learning and development, terms of reference, and board evaluations.
• Coordinating director travel, expenses, Board-approved events and planning sessions, and supporting governance budget administration and year-end reconciliation.
• Maintaining official governance records and submitting required Board and Committee materials to the regulator, where applicable.
• Maintaining the enterprise policy framework, including standards, templates, approval workflows, version control, and disposition processes.