Executive Assistant - School Operations

Summary

Saskatchewan Distance Learning Centre requires a permanent full-time Executive Assistant. The position will be located in Kenaston.

As the Executive Assistant, this position will be responsible for providing senior-level administrative, organizational, and logistical support to the Superintendent of School Operations and Superintendent of Student Supports.

Focused on delivering the highest level of customer service, this position requires excellent communication and interpersonal skills, considerable experience in office administration, and the ability to work independently with respect to carrying out the duties assigned in a challenging and fast paced environment.

Primary Responsibilities

• Coordinates and proactively plans meetings and prepares related materials for teacher assignments, and pupil to teacher ratio.
• Review, prioritize, direct and coordinate requests and follow up as necessary, while ensuring confidentiality, consistency, and accuracy.
• Proactively manages and follows up on correspondence (emails, voicemail, phone), inquiries and issues directed to the Superintendents, ensuring that protocols are followed in dealing appropriately, effectively and diplomatically with public, staff and parent requests in a timely way.
• Supporting with required documents.
• Other duties as assigned by the Superintendents or assigned designate.

Knowledge, Skills, Abilities

• Thorough working knowledge of office management practices, procedures and processes.
• Excellent working knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to anticipate key events, activities and deadlines and prepare/organize reference materials, correspondence, files, and meetings as required.
• Ability to communicate effectively, both verbally and in writing, with employees, other organizations and the public and present a positive image of Sask DLC.
• Ability to independently initiate and organize