Dealership Operations Coordinator

We are seeking a structured,detail-oriented Dealership Operations

Coordinator to oversee and optimize the administrative backbone of our

dealership.In this role,you will lead the coordination of day-to-day

office processes across sales,finance,service,and accounting departments.You will be responsible for standardizing vehicle transaction,documentation,maintaining regulatory compliance standards,monitoring internal operational expenses,and ensuring office support staff meet delivery deadlines.

Key Duties

• Improve and standardize administrative processes across dealership

departments.

• Prepare checklists for vehicle sales, trade-ins, leases, and financing

documents.

• Coordinate paperwork between sales, finance, and accounting teams.
• Review vehicle transaction records for accuracy and compliance.
• Maintain digital and physical files in accordance with privacy and

licensing requirements.

• Coordinate vehicle registration, lien checks, and title transfers.
• Prepare weekly and monthly administrative reports using the Dealership

Management System (DMS).

• Monitor document processing times and identify delays.
• Prepare internal memos,policies, and standard procedures.
• Process invoices, track office expenses, and assist with budget control.
• Manage office supplies, vehicle plates, tags, and equipment.
• Coordinate services and logistics with external vendors.
• Assign daily tasks to receptionists and administrative clerks.
• Ensure accurate data entry and timely document processing.
• Train new staff on dealership systems and procedures.

Education: A secondary school diploma is required; a post-secondary

diploma or degree in Business Administration,Operations Management,or a

related field is strongly preferred.

Experience:3 to 5 years of progressive administrative experience,

coordination, or senior office support.