Assistant Administrator

Position Summary

Reporting to the Chief Administrative Officer (CAO), the Assistant Administrator is responsible for a broad range of administrative and clerical functions in accordance with The Municipalities Act and other applicable provincial legislation. The Assistant Administrator supports Council and administration by ensuring accurate record-keeping, effective communication, and legislative compliance.

Key Responsibilities

Processing property tax payments in accordance with municipal bylaws and policies

Responding to public inquiries via telephone, email, and in-person interactions

Preparation of Council meeting supporting documentation in compliance with legislative requirements

Maintenance and management of official municipal records in accordance with statutory requirements

Development and distribution of municipal communications, including newsletters and public notices

Management and weekly updating of the municipal website and social media platforms

Assistance with accounts receivable and accounts payable

Assistance with grant applications, reporting, and compliance requirements

Ensuring adherence to applicable municipal bylaws, policies, and provincial legislation

Providing general administrative support and other related duties as assigned

Qualifications

Post-secondary education in office administration or local government administration is preferred

Previous experience in a municipal or public sector environment is considered an asset

Knowledge of Saskatchewan municipal legislation is considered an asset

Strong organizational, time management, and multitasking abilities

Excellent written and verbal communication skills including strong telephone etiquette

Proficiency in Microsoft Office applications

Experience with municipal or financial software systems (e.g. MuniSoft or similar) is an asset

Demonstrated ability to manage confidential information with discretion and professionalism