Administrative/ HR Assistant

We are seeking a dynamic and highly organized Administrative Assistant to join our team at Mackenzie Society Ventures Inc.! Mackenzie Society Ventures Inc. is a partner that supports and promotes individuality, personal growth, and inclusion for all persons to empower them to be valued, contributing members of their community.

In this role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and participants.

Responsibilities

• Manage front desk duties, including greeting visitors, answering multi-line phone systems, and providing support to staff and participants.
• Perform data entry tasks accurately using Microsoft Office and Google Workspace tools, maintaining organized records and files.
• Handle clerical responsibilities such as filing, proofreading documents, and managing correspondence to ensure timely communication.
• Assist with HR coordination in setting up interviews, staff training and orientations.
• Assist with staff payroll.
• Managing staff scheduling for 5 group homes, day program and SILP.
• Provide customer support by addressing inquiries promptly and professionally, always ensuring positive interactions.
• Assisting other management staff in organizing training sessions, staff meetings and other events.
• On- Call requirements including evenings and weekends.
• Hours of work are 8am-4pm.

Qualifications

• Proven office experience with strong organizational skills and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and basic computer skills.
• Experience with data entry, filing systems, and clerical tasks in a fast-paced environment.
• Experience with scheduling would be an asset.
• Experience working with individuals experiencing disability would be an asset.
• Experience in applying Collective Agreements in a Unionized work environment would be an asset.
• Work with minimal supervision.