Administrative Assistant

Position Summary

The Administrative Assistant provides high-level administrative support to the Senior Management Team (SMT) at the Rose Garden Hospice. This role is essential to ensuring efficient operations and coordinating internal processes. The successful candidate will be organized, proactive, adaptable, and comfortable managing multiple priorities in a compassionate, fast-paced, and professional healthcare environment.

This is a 0.6 FTE (three days per week) position, with the potential to increase to full-time. Occasional weekend or evening shifts will be required to support meetings, events, and other organizational needs.

The successful candidate will be proficient in SAGE 50, Excel and Bookkeeping. The Administrative Assistant will provide day-to-day support to SMT. They will prepare professional correspondence, internal documents, and reports; handle data entry; complete payroll, bank deposits and maintain organized, confidential filing systems (both physical and digital). This role supports the coordination of internal communications, and  assists with organizational events. The successful candidate will manage office supply inventory, liaise with vendors, staff, volunteers, and community stakeholders. Processes remuneration for accounts payable in accordance with RGH policies. Preparation of the year end audit. Works with the guests family members involving business transactions, accounts receivable and donations.

Answering inquiries by phone and email with professionalism, warmth, and empathy is a key part of this role.

Qualifications

The ideal candidate has 2+ years experience in an administrative or executive support position, possesses strong communication and time management skills, and is proficient in Microsoft Office. A background in healthcare and non-profit is considered an asset. A Criminal Record and Vulnerable Sector Check will be required prior to employment. Current Saskatchewan Driver's license and access to own vehicle.