District Administrative Assistant

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Department Information

Housing NWT provides access to adequate, suitable and affordable housing through the provision of housing programs and services based on need.

Job Information

As the district offices first line of contact with the public, the duties of this position have an impact on staff, Housing Corporation clients, Local Housing Organizations (LHOs), contractors, other government departments and the general public.

The District Administrative Assistant works within an established accountability work environment to ensure the accuracy and integrity of day to day administrative and clerical processes are carried out in accordance with policies and procedures.

Key Responsibilities

Provides full range of administrative services within Corporation guidelines, policies and procedures to ensure the support activities required for the District to function efficiently are completed on a timely basis.

Provides administrative services within Corporation guidelines, policies and procedures to ensure the District Directors time is conserved for management concerns.

Provides clerical / financial support within Corporation guidelines, policies and procedures to ensure an organized workflow in the division.

Maintains the central filing system for the District office in order to assist staff in retrieving operational data and correspondence.

Key Knowledge, Skills and Abilities

Knowledge of office, finance and administration policies, practices and procedures.

Knowledge of and/or the ability to acquire knowledge of financial administration and human resources software programs such as Simply Accounting, System of Accountability and Management (SAM) and Human Resources Information System (HRIS-PeopleSoft).

Knowledge of and/or the ability to learn and apply records management policies and procedures including records disposition and systems such as DIIMS an Administrative Records Classification System (ARCS) / Operational Records Classification System (ORCS)

Organization, time management and priority setting skills with a high level of accuracy and attention to detail, and ability to fulfill tight deadlines.

Accounting skills to ensure financial transactions are accurate and properly recorded.

Ability to acquire and apply knowledge of Access to Information and Protection of Privacy Act; able to maintain confidentiality at all times.

Ability and willingness to adapt and work effectively within a variety of diverse situations and with diverse individuals and groups; cross-cultural sensitivity.

Key Qualifications would be attained by

A relevant certificate or diploma (Business Administration / Office Administration) and one (1) year of related work experience.

Equivalencies

Administrative Secretarial certificate and one (1) year of related administrative experience.

All other equivalencies will be considered on a case-by-case basis.

GNWT Inquiries

Inquiries Only

Department of Finance

Government of the Northwest Territories

YELLOWKNIFE CENTRE 5TH FLOOR

BOX 1320 YELLOWKNIFE NT X1A 2L9

Tel (867) 767-9154 Extension 14106

Fax (867) 873-0445

[email protected]

Note: If you do not receive electronic notification confirming receipt of your application, please follow up via telephone.

More Information

Indigenous Employment Policy

Candidates must clearly identify their eligibility in order to receive priority consideration under the Indigenous Employment Policy.

Criminal Records Check

Candidates must provide a satisfactory criminal record check. Failure to provide a satisfactory check may deem you disqualified from the competition.

Diversity and Inclusion

The Government of the Northwest Territories is an inclusive workplace.  If you have a disability and you require support during the hiring process, you are encouraged to identify your needs if you are contacted for an assignment or interview so that you may be accommodated during the hiring process.

Eligibility

Eligibility lists may be created from this competition to fill future term and indeterminate positions.

Equivalencies

Equivalencies may be considered based on a one-year of directly related experience equivalent to one year of education or one year of education for one year of experience. However, combinations of education and experience must often be considered on a case-by-case basis.  For a full list of equivalencies that will be considered for this role, please contact human resources.

Job Opening Information

Job Opening ID # 28579

Closing Date: November 26, 2026 - 23:59, Northwest Territories Time

Salary Information

The salary range for this position is from $37.90 per hour to $45.27 per hour (approximately $73,905 - $88,277.) plus an annual Northern Allowance of $3,700.

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