Branch Administrator

Job Information

Job Title: Branch Administrator

Job Requisition ID: 88235

Ministry: Jobs, Economy, Trade and Immigration

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Permanent/Temporary/Wage: Permanent

Scope: Open Competition

Closing Date: October 28, 2026

Classification:  Administrative Support 5

Salary: $2,192.15 - $2,773.77 bi-weekly ($57,215 - $72,395/year)

The Alberta Public Service

works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

The

Ministry of Jobs, Economy, Trade and Immigration

leads the efforts to grow Alberta's economy delivering strategic programs and services to support Alberta's entrepreneurs and job creators, attract investment, grow trade, and ensure Alberta has an innovative and competitive business environment. The Trade division focuses on designing and implementing Alberta's international trade strategy, including its engagement in internal and international trade agreements and negotiations.

Role Responsibilities

The Ministry of Jobs, Economy and Innovation

plays a key role in strengthening Alberta’s economy by supporting investment, trade, innovation, and job creation.

The Economic Strategy and Investment Division provides investor supports, economic analysis and strategic advice to support policy development and economic growth. Within the division, the Economic Intelligence and Investment Services Branch deliver economic modelling, data analytics, foresight research, along with opportunity evaluation and delivering the Investment and Growth Fund to inform decision-making.

Reporting to the Executive Director, the Branch Administrator provides senior administrative support to branch leadership. Responsibilities include coordinating action requests and briefings, managing administrative operations, supporting budget and contract administration, maintaining records, and overseeing space and resource planning.

Administrative Support

Manage executive calendars, meetings, correspondence, and travel arrangements.

Prepare agendas, briefing materials, minutes, and meeting logistics.

Coordinate records management, filing systems, and information requests.

Provide administrative support across the division.

Financial & Human Resources Administration

Support budget planning, forecasting, and expenditure tracking.

Process invoices, expense claims, and financial transactions.

Coordinate contract administration ensuring policy compliance.

Support recruitment, onboarding, and staff administration activities.

Action Requests & Briefings

Coordinate and track action requests, briefings, and correspondence through ARTS.

Review, edit, format, and route materials for leadership approval.

Monitor deadlines and ensure completion of assignments.

Provide guidance on processes, templates, and tracking requirements.

Branch Operations & Training

Serve as a resource for administrative processes, systems, and procedures.

Coordinate technology, equipment, facilities, and office resource requirements.

Support employee training, onboarding, and operational continuity.

Identify opportunities to improve administrative processes and efficiency.

Stakeholder Engagement

Build and maintain effective working relationships with branch leadership, staff, and corporate partners.

Liaise with ministry offices, service providers, and external stakeholders to coordinate administrative activities.

Support cross-branch collaboration and contribute to branch priorities and initiatives.

The

Job Description

is provided for further details on this position.

APS Competencies

Competencies

are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

Drive for Results

Collaborate with other administrative support staff in the branch to support consistency, quality and proactively address the administrative needs of the branch.

Develop Networks

Coordinate information and scheduling across a variety of stakeholders and rely on effective network of contacts to successfully support the ED and branch.

Creative Problem Solving

Explore information needs and scheduling conflicts to address priority needs and provide advice on improving information flow and processes to best support the branch's ability to meet deadlines and deliver on its mandate.

Agility

Stay up to date with any changes to procedure or software and ensure the branch is equipped to meet these expectations.

Qualifications

Minimum Recruitment Standard

High School Diploma and three years of related experience.

Equivalency: Directly related experience or education considered based on:

one year of experience for one year of education or

one year of education for one year of experience.

Strong previous experience of office administration.

Comprehensive knowledge of departmental and Government of Alberta policies, procedures, and administrative practices, with the ability to apply them effectively in support of branch operations.

Experience with financial administration processes (e.g., P-Card and expense claims) and records management practices, including privacy legislation, records retention, and information management requirements.

Advanced proficiency in Microsoft Office Suite and corporate administrative systems, including ARTS, 1GX, SAP and the Electronic Payment System (EPS), with the ability to effectively manage a broad range of administrative and financial function.

Working knowledge of relevant legislation, regulations, and policy frameworks that govern ministry operations, including the Government Organization Act, Records Management Regulation, and Access to Information Act.

Experience working independently in a senior administrative support role, with responsibility for managing correspondence, coordinating projects and initiatives, prioritizing competing demands, and overseeing administrative workflows.

Minimum recruitment standards

outline the minimum education and experience required for appointment to a job classification.

Notes

Hours of Work

Monday to Friday (8:15am – 4:30pm)

Location: Commerce Place Building, 10155 - 102 Street, Edmonton

A cover letter is required and should clearly demonstrate how your background and experience align with the role's requirements.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate.

Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer

Working for the Alberta Public Service

.

Public Service Pension Plan (PSPP)

.

Alberta Public Service Benefit Information

.

Professional learning and development

.

Research Alberta Public Service Careers tool

.

Positive workplace culture and work-life balance.

How To Apply

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply online. Please see

Job Application Resources

for more information.

In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the

International Qualifications Assessment Service

(IQAS) or from a recognized Canadian Credential Evaluator; please visit the Alliance of

Credential Evaluation Services of Canada

for more information.

It is also recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Sam Thomas Mathew at

[email protected]

.