ADM Administrative Assistant

This posting

This posting is to fill one term, full-time position working 75 hours bi-weekly. It will also be used to establish a 12-month eligibility list, which may be used to fill similar positions.

The successful candidate may be required to provide administrative support to the Interprofessional Chief Nursing Officer and multiple ADMs as needed.

This job is based in the thriving and diverse city of Whitehorse in the beautiful Yukon.

Our team

The Department of Health and Social Services is seeking a highly organized, professional, and discreet Administrative Assistant to support the Assistant Deputy Minister of Community and Primary Care and the Interprofessional Practice Chief Nursing Officer. This is a dynamic and fast-paced role that requires a confident individual with strong communication, organizational, and problem-solving skills.

In this critical role, you will be responsible for managing a wide range of confidential and complex administrative tasks with accuracy, professionalism, and discretion. Acting as a key point of contact, you will ensure effective communication and collaboration between the ADM’s office and internal divisions of Health and Social Services, as well as with senior government officials, members of the public, stakeholders in the business community, and special interest groups.

This position requires sound judgment, excellent organizational abilities, and a high level of professionalism in supporting the strategic and operational priorities of the ADM.

Your role

This position is responsible for (and not limited to) organizing calendars, making travel arrangements, preparing communications on behalf of the ADM, coordinating casework responses, arranging logistics and more. In addition, this position is responsible for preparing agendas and taking minutes at a variety of both internal and external meetings.

If you are interested in working in a highly professional and dedicated team whose goal it is to help communities, families, and individuals achieve and maintain the best possible health, we look forward to receiving your application

• For more information about this opportunity, please contact Mary Vanstone, ADM, Community and Primary Care, at [email protected]
• For more information about the recruitment process, please contact Darlene Allain, HR Consultant at [email protected]

Your benefits

In addition to a competitive salary, we offer many additional financial and non-financial benefits.

• Government of Yukon’s many benefits

Your career, your home, your lifestyle

We are the Yukon public service. Every day, we come together to serve the people who live here and make a difference in so many ways. Here, you will find the diverse opportunities you desire to develop your career while enjoying a warm sense of community and vibrant artistic, cultural, and recreational amenities, all set in a spectacular natural environment.

As part of our team, your achievements and enjoyment in both your work and personal life will be valued as you explore the many opportunities the Yukon, and the Government of Yukon, has to offer.

Check out

• Yukon Life
• Working at Yukon government

Important application and job requirements

Essential qualifications

Please submit your resume clearly demonstrating how you meet the qualifications below. Selections for further consideration will be based solely on the information you provide in your resume; ensure you use a month/year to month/year format and include the duties you performed in each of your positions.

• Completion of coursework in office administration, business administration or related field will be considered an asset.
• Recent experience providing a broad range of senior administrative support (i.e. coordinating travel, managing calendars, taking minutes, proofreading documents, performing basic research, facilitating communications, electronic and paper file/records management).
• Experience completing financial administrative tasks (i.e., establishing procurement contracts, receiving and processing invoices, travel authorization requests and claims).

It may be helpful for you to review “Prepare your resume and cover letter”.

Desired knowledge, skills and suitability

If selected for an interview, candidates should have, and may be assessed on, the following:

• Ability to deliver executive administrative support, in an environment of changing priorities and deadlines
• Awareness of how current events/political platforms/local news issues can influence work/communications.
• Ability to adjust to and work effectively within a variety of situations, and with various individuals or groups.
• Ability to be proactive, understand issues, identify problems, and suggest options to determine the appropriate solution.
• High level of organizational and prioritizing skills combined with attention to detail
• Ensures a client-focused culture for the entire organization and engages others in providing outstanding service to internal and external clients.
• Self-awareness combined with strong and tactful interpersonal skills for building credibility and relationships.

It may be helpful for you to review “The job interview process”.

Conditions of employment

You must meet the following conditions before being hired, or within the time frame noted.

• WHMIS 2015 (within 3 months of hire)

Job requirements

This job requires you to perform, and/or be exposed to, the following:

Must be able to lift up to 25 lbs; will be required to attend offsite meetings usually in Whitehorse but occasionally in rural communities; will be required to work a standard 75-hour bi-weekly schedule in-office; 85% of work will be carried out using a computer.

Learn more

• For help on creating your E-recruitment profile, email [email protected] or phone 867-667-9453.