Office Administrator

Reception & Administrative Support

• Greet and assist visitors
• Handle incoming calls and general office duties
• Schedule and direct appointments
• Payment processing

Bookkeeping

• Perform bookkeeping duties using Sage 50 accounting software

Website & Social Media

• Update and maintain Chamber website and social media accounts

Event Coordination

• Assist with planning and execution of Chamber events including luncheons, breakfasts, award ceremonies, golf tournament, and AGM
• Book venues, coordinate setup requirements
• Handle registrations and promotions
• Sponsorship letters

Board Support

• Prepare meeting packages and reports
• Record and distribute meeting minutes

Membership Administration

• Assist with recruitment and retention of members
• Prepare and update new member packages
• Maintain member information in ChamberMaster, accounting software, and email distribution lists

Communication

• Create and distribute mass emails to membership
• Draft correspondence and business communications

Other Duties

• Manage calendars and coordinate meetings
• Sign Certificates of Origin
• Handle boardroom rentals
• Provide administrative support to the CEO and Board of Directors as needed
• Undertake other responsibilities as assigned

Qualifications & Skills

• Post-secondary education in business, administration, or equivalent relevant experience
• 3-5 years of experience in an executive assistant or office administration role
• Advanced proficiency in Microsoft Office Suite
• Experience with accounting software (Sage 50 preferred)
• Strong written and verbal communication skills
• Excellent organizational, time management, and multitasking abilities
• High attention to detail and problem-solving skills
• Ability to work independently and maintain confidentiality
• Experience in website and social media management is an asset
• Experience in membership database
• Experience in creating surveys