Municipal Office Assistant

Providing professional, friendly front-office customer service and responding to resident, business and general public inquiries;

Preparing correspondence, filing, data entry and maintaining accurate, organized and confidential municipal records;

Assisting with accounts payable and accounts receivable, including processing invoices, payments and related documentation;

Processing utility and property tax payments, issuing receipts and responding to account inquiries;

Assisting with utility administration, including meter readings, account updates and monthly billing;

Assisting with the preparation of tax certificates, statements and other municipal documentation;

Maintaining accurate financial records and supporting the CAO with year-end financial reporting and audit preparation;

Assisting with general ledger entries, journal postings and other routine accounting functions;

Assisting with the preparation, organization and distribution of Council information, meeting materials and correspondence;

Completing ongoing historical records digitization, including scanning, organizing, indexing, naming and electronically filing municipal documents in accordance with records management practices;

Updating information on the Towns website and other municipal communication platforms to ensure information remains current and accessible;

Providing general administrative and clerical support to the CAO and assisting with the efficient operation of the municipal office;

Maintaining a high level of accuracy, organization, confidentiality and professionalism when handling municipal, financial and personal information; and

Performing other administrative, financial and municipal office duties as required to support Council, the CAO, staff and the effective day-to-day operation of the municipality.

For the full job listing, including qualifications, experience and other requirements, please visit:

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