Construction Project Coordinator

SASKATOON OR REGINA LOCATIONS

Job Summary

The Project Coordinator supports Project Managers and Superintendents by handling the day-to-day administrative and logistical work that keeps construction projects on schedule and on budget. This is an entry-level role, ideal for someone early in a construction management or project management career who wants hands-on exposure to how projects are run from preconstruction through closeout.

Key Responsibilities

• Maintain and organize project documentation, including submittals, RFIs, change orders, contracts, and daily reports.
• Assist Project Managers with scheduling, budget tracking, and procurement of materials and subcontractor services.
• Prepare, distribute, and file purchase orders and vendor/subcontractor paperwork.
• Coordinate and schedule meetings; take and distribute meeting minutes; track follow-up action items.
• Communicate with clients, vendors, subcontractors, and internal teams to relay project updates and resolve routine issues.
• Track project progress against schedule and budget, and flag potential delays or overruns to the Project Manager.
• Support permit applications, inspection scheduling, and compliance documentation.
• Assist with project billing, invoicing, and closeout documentation.
• Conduct occasional site visits to support coordination between the office and field teams.

Qualifications

• 0-2 years of experience in construction, project coordination, or a related administrative role; internships count.
• Associate's or Bachelor's degree in Construction Management, Business, Engineering, or a related field preferred (or equivalent experience).
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Clear written and verbal communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook, MS Projects)
• Comfortable working both in an office setting and visiting active job sites.
• Valid driver's license