Administrative Officer

Oversee and coordinate the day-to-day administrative operations of the law office, ensuring efficient workflow, professional service delivery, confidentiality, and compliance with established office policies and legal practice requirements.

Review, evaluate, develop, and implement administrative procedures, office systems, and internal processes to improve the efficiency and organization of the legal practice.

Establish work priorities, assign and delegate administrative and legal support tasks to office staff, monitor workflow, and ensure that court, filing, limitation, closing, and other practice-related deadlines are met.

Coordinate administrative support for lawyers and legal staff, including client intake, opening and closing files, scheduling appointments, maintaining calendars, preparing correspondence, organizing documents, and facilitating communication with clients, opposing counsel, courts, government agencies, and other stakeholders.

Maintain and administer policies and procedures relating to client confidentiality, privacy, document disclosure, records management, and the secure handling, retention, storage, and release of client and legal records.

Coordinate office services and operational requirements, including office accommodation, equipment, technology, supplies, forms, maintenance, parking, security services, and relationships with external service providers.

Oversee administrative operations relating to budgeting, purchasing, contracts, vendor management, office projects, and general practice-management requirements.