Administrative Assistant / Receptionist

Key Responsibilities

As an Administrative Assistant, your responsibilities will include, but are not limited to:

Providing front-line customer service related to municipal government operations, including assessment and taxation inquiries

Answering and directing telephone calls to appropriate departments

Greeting and assisting customers in person

Processing and receipting payments

Coordinating and scheduling meetings, appointments, and travel arrangements

Managing and coordinating multiple calendars

Performing word processing and data entry tasks

Handling incoming and outgoing mail distribution

Filing and scanning documents into electronic filing systems

Assisting with other administrative duties as assigned by the Administrative Coordinator

Education & Qualifications

The successful candidate will possess the following education, skills, and attributes:

Grade 12 diploma

Office Education Certificate

Familiarity with Munisoft software, or a demonstrated aptitude for learning IT software systems (considered an asset)

Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously

Experience with general office duties and a working knowledge of basic accounting principles

Proficiency with Microsoft Office applications

Ability to work effectively with management, support staff, and elected officials

Strong verbal and written communication skills

Punctual, detail-oriented, and reliable work ethic