Administrative Assistant I

The University of Regina Faculty Association (URFA) is a union representing seven bargaining units of more than 1,500 academic, administrative, professional, and technical members working for Campion College, First Nations University of Canada, Luther College, and the University of Regina

Working under the direction of the Administrative Director, the Administrative Assistant I provides front-line reception and general administrative support to the URFA office and manages the URFA filing system. As the office's first point of contact, the position greets and directs members and visitors, handles incoming mail (including the URFA mailbox at the University of Regina), manages the office calendar and scheduling, supports meetings and events, and provides broad administrative support across the office. The position cross-trains

with the other administrative roles to provide absence coverage

Qualifications Required

A certificate in office administration or a relevant field, with at least five years of relevant experience (or an equivalent combination of education and experience).

Ability to work with Microsoft Office, including database applications

Video conferencing software (Zoom) experience

Ability to organize, prioritize, and meet ongoing deadlines.

Ability to manage a varied workload with attention to detail while managing competing priorities.

Demonstrated good oral and written communication skills.

Ability to work independently and in a team environment.

Ability to handle sensitive and confidential information with discretion.

Assets

Experience managing filing and records systems (Sync).

Reception or front-office experience.

Demonstrated Minute or note-taking skills

Experience working in a faculty association, union office, or campus setting.