Administrative Assistant

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Tasks

• Open and distribute mail and other materials
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Perform basic bookkeeping tasks
• Reconcile accounts

Computer and technology knowledge

• Dictaphone
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• MS Office
• Adobe Acrobat Reader
• Electronic mail

Work conditions and physical capabilities

• Fast
• paced environment
• Work under pressure
• Attention to detail

Personal suitability

• Flexibility
• Organized
• Team player
• Client focus
• Reliability
• Time management
• Quick learner

Employment terms options

• Day