100211 - Executive Coordinator

The Ministry of Community Safety is seeking a highly organized, detail-oriented Executive Coordinator to support the Executive Director of Health Services. The ministry offers dynamic and challenging work, competitive compensation, comprehensive benefits and pension, vacation and leave provisions, flexible work arrangements, inclusive workplaces, and opportunities for career growth and advancement.

The ideal candidate is professional, adaptable, collaborative, accountable, and committed to public service excellence. They will be skilled at managing competing priorities, maintaining confidentiality, building effective working relationships, and identifying opportunities to improve administrative processes and efficiency.

Candidates should possess strong administrative, organizational, and communication abilities, with experience supporting senior leadership. Knowledge and experience with budget tracking, office expenditure monitoring, records management, correspondence coordination, meeting administration, and administrative procedures are essential. The successful candidate must demonstrate excellent verbal and written communication skills, attention to detail, sound judgment, critical thinking, and proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. Skills in digital literacy, self-management, organizational awareness, influence, and resource management are also important.

Responsibilities include managing the Executive Directors calendar and email, preparing briefing materials, coordinating travel and meetings, drafting and editing correspondence, maintaining filing and records systems, processing invoices and expenses, preparing budget information, tracking action items, coordinating administrative activities, and supporting continuous improvement initiatives within the branch.

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