Administrative Secretary to the Deputy Minister

Administrative Secretary to the Deputy Minister

AYD Administrative Secretary to the Deputy Minister

Regular/full-time

Various Departments

Deputy Minister

Winnipeg MB

Advertisement Number

45678

Salary(s)

AYD $57,950.00 - $68,257.00 per year

Closing Date

October 22, 2026

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation.

The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to women, Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

This competition may be used to fill any upcoming AYD or AO1 vacancies at the Manitoba Legislative Building for future acting status, term or regular appointments. Where established, an eligibility list will remain in effect for 12 months or expired based upon operational requirements. This competition may also be used to source candidates for other administrative positions at the Administrative Secretary 4 (AY4) classification.

Preference may be applied to internal candidates.

To be considered for this competition you must submit a resume and application form. Complete the application form at the link below or contact Human Resource Services under “Apply to” to request a copy of the application form. See below for further instructions.

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CLICK HERE TO ACCESS THE APPLICATION SCREENING FORM***

Duties

Reporting to the Deputy Minister, these positions function as the administrative assistant to the Deputy Minister. Incumbents are expected to work independently and are responsible for providing highly professional and confidential administrative services including managing the Deputy Minister’s calendar, scheduling meetings, processing correspondence to and from the Deputy Minister’s office, as well as preparing reports and submissions.

Qualifications

Essential

Extensive experience providing administrative and secretarial support to executive and senior level staff

Experience scheduling and coordinating meetings, travel arrangements, taking minutes, meeting preparation and day to day administrative support

Experience working in a high-volume administrative environment with consistently shifting priorities

Excellent written communication skills, with the ability to draft, format, edit and proofread correspondence on behalf of senior level staff, with excellent attention to detail

Demonstrated political acumen and ability to effectively manage and maintain confidentiality when dealing with sensitive information and documentation

Experience coordinating the flow of incoming and outgoing correspondence while setting up/maintaining both physical and digital filing systems

Strong interpersonal and verbal communication skills to interact professionally with a variety of executive and senior level staff, while building strong working relationships

Proven organizational and time management skills to prioritize workloads and effectively manage deadlines

Ability to work independently and take initiative, while managing unexpected changes or last minute requests

Experience in Microsoft Office, including Word, Excel, Outlook and PowerPoint

Desired

Experience working with Activities and Issues Management System (AIMS) or Shared Information Management System (SIMS)

Post secondary education in office administration is an asset

Experience working with The Personal Health Information Act (PHIA) and The Freedom of Information and Protection of Privacy Act (FIPPA)

Conditions of Employment

Must be legally entitled to work in Canada

Must be able to provide and maintain a criminal record check. Additional checks may be required depending on the position

Must be able to work overtime as required