Safety and Compliance Coordinator

Responsible for ensuring the safe and compliant operation of our trucking fleet. This role focuses on accident prevention, regulatory compliance, driver safety performance, and fostering a strong safety culture within the company. Works closely with drivers, dispatch, maintenance, and management to maintain high safety standards and protect our people, equipment, and public road users

Key Responsibilities

• Perform daily monitoring of driver Hours of Service logs via ELD software
• Monitor speed records and real-time truck speeds through fleet tracking systems
• Administer and track drug and alcohol testing
• Conduct reviews of drivers qualification file, ensure all documents are current and on-file
• Perform new-driver orientation, including safety policies, and defensive driving training
• Record and investigate all incidents, including cargo damage, collisions, and DOT inspections
• Open and manage accident claims with our insurance carrier, coordinate with adjusters and track file progress
• Complete safety records for drivers using speeding and incident reports; summarize and finalize records for management review
• Discuss incidents and overall safety standing with drivers; provide coaching and training as needed
• Schedule and lead monthly safety meetings or toolbox talks for drivers
• Ensure all required truck and trailer services are completed on schedule
• Provide support in registering and renewing unit plates (IRP) and assist with fuel tax calculations
• Prepare files for internal and external audits

Qualifications & Experience

• Minimum 1 year of experience in trucking safety, compliance, or fleet administration
• Proficient in Microsoft Excel, Word, Adobe Acrobat, and cloud-based document management (OneDrive)
• Strong communication skills; able to coach drivers professionally

We Offer

Performance bonus

Courses and certifications

Life insurance and health benefits

Paid sick leave

Parking

Supportive and friendly staff