Receptionist/Legal Administrative Assistant

Veritas Law LLP is a general practice law firm looking for a permanent part-time receptionist/legal administrative assistant. Hours are from 12 pm to 5 pm with some full days to cover days off for the part-time legal assistant. The right candidate MUST have a vehicle.

Duties include, but are not limited to

• handling communication: answering and directing incoming calls, emails and faxes; drafting correspondence
• communicating with clients to receive information
• preparing, formatting, proofreading and filing legal documents
• printing, sorting and organizing high volumes of materials
• managing calendars: scheduling appointments, court appearances, meetings and tracking deadlines
• organizing and maintaining case files (physical and electronic) utilizing knowledge of legal records and procedures and handling confidential materials and documents
• doing deliveries to law offices, banks, Court
• managing billing and expense reports: entering billable time, disbursements and preparing invoices
• provide administrative support and office upkeep
• maintain confidentiality of client and firm information

The ideal candidate for this position will

• have a minimum of 1 year experience in a law office
• strong knowledge of legal terminology, procedures and document formatting
• familiarity with court rules and forms
• have strong attention to detail
• have strong interpersonal and communication skills
• be able to work independently
• be able to manage multiple priorities in a fast-paced environment
• be able to follow multi-step instructions
• have strong organizational and time management skills to meet tight deadlines
• be proficient in Microsoft 365 (Word, Excel and Outlook)
• be professional in handling sensitive information
• be comfortable managing repetitive tasks
• be able to do bank runs, deliver documents to the Court and other law offices.

Competitive pay is commensurate with experience and qualifications.