Receptionist

SUMMARY OF POSITION:The Receptionist provides professional reception, clerical, and administrative support at the Zagim Anishinabk Administration Building. The position serves as the first point of contact for the public and supports staff with day-to-day office functions.

DUTIES AND RESPONSIBILITIES

Maintain the reception desk during office hours and provide a welcoming, professional first point of contact.

Answer phones and direct calls to appropriate program personnel

Record messages accurately and direct to appropriate staff in a timely manner

Maintain an organized, clean, and professional reception area

Respond to public inquiries and requests for services by providing accurate and timely information to clients and the public

PROGRAM SUPPORT

Develop and distribute memos and correspondence as may be required by the Director of Human Resources and Program Managers

Monitor and maintain photocopier and fax machine, including ensuring

appropriate and timely maintenance and supplies for the copier

Maintain tracking systems for inquiries, complaints, requests, and office communications

Record incoming mail and faxes and distribute them appropriately promptly

Ensure that outgoing mail is recorded and sent promptly, with appropriate copies retained where required

Maintain the office supplies, ordering and inventory

Periodically update the contact lists and distribute them

Maintain coffee supplies and provision of coffee services for clients and staff

QUALIFICATIONS REQUIRED

Grade 12 or equivalent required; post-secondary training in office administration is an asset.

Computer literacy in Word and Excel spreadsheets

Submit a Criminal record check prior to employment.