About this role
The Opportunity
The Receptionist / Administrator is often the first point of contact for our customers, suppliers, employees, and visitors. This position combines front office reception with administrative support and plays an important role in keeping our office organized and running efficiently.
We are looking for someone who is friendly and professional, takes ownership of their responsibilities, pays attention to detail, and is willing to help wherever needed.
Key Responsibilities
Greet customers, suppliers, visitors, and employees in a professional and welcoming manner.
Answer and direct incoming telephone calls and general inquiries.
Monitor general company email and route inquiries to the appropriate person or department.
Receive, sort, and distribute incoming mail, courier packages, and other correspondence.
Prepare outgoing mail and courier shipments as required.
Provide general administrative support to management and other departments.
Prepare, format, scan, file, and maintain company documents and records.
Assist with data entry and maintaining accurate electronic and paper filing systems.
Assist with purchase orders, invoices, packing slips, and other administrative documentation as required.
Support basic accounts payable and accounts receivable administration when required.
Assist with meeting coordination, employee communications, company events, and other office activities.
Maintain office supplies and coordinate replenishment as needed.
Help maintain an organized, professional, and welcoming front-office environment.
Maintain confidentiality when handling employee, customer, financial, and company information.
Assist with other administrative duties and special projects as assigned.
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