Project Coordinator

Company Overview

Flatstone Construction is an English River First Nationowned general contractor providing end-to-end infrastructure and construction services across Saskatchewan and Alberta. With over three decades of experience serving major mining operators, we combine proven technical capability with a strengthened culture of safety, quality, and reliability.

Job Summary

The Project Coordinator is the Construction Manager's accountable officer for project documentation, administrative coordination, and information management. The Construction Manager relies on this role to keep the project's records in order so that the construction team can focus on building.

Responsibilities

Maintain complete, accurate, and current project records, including drawings, specifications, RFIs, submittals, change orders, and correspondence

Manage and track all open RFIs and submittals, preparing submissions and following up on outstanding responses

Provide labour and material pricing to support change order and site instruction processes

Prepare and distribute meeting agendas and attend internal and client project meetings

Produce accurate, timely meeting minutes and maintain a current action-item tracker distributed to relevant parties

Track action items through to closure, helping hold internal and external parties accountable for their commitments

Maintain a compliance tracking log across all active subcontractors, including LEMs, updated schedules, and daily field reports

Track, verify, and support submission of daily LEMs to client requirements, and manage the purchase order process

Support progress invoicing and cash-flow forecast preparation, and review client change documentation for accuracy and contractual alignment

Qualifications

Diploma or certificate in Construction Management, Business Administration, or a related field, or an equivalent combination of education and experience

24 years of experience in a project coordination