Private Bar Clerk

The successful candidate is

a self-starter, resourceful, proactive and capable of independent problem-solving;

fluent with technology - an early adopter of technology (flexibility to learn different platforms, eager to try and learn about new technologies);

able to quickly learn and apply policies and procedures;

able to build strong relationships across the organization;

POSITION RESPONSIBILITIES

Provides Band 3-level support to Private Bar Services Department and Court Appointed Counsel Program.

Prepares, edits, formats, and distributes correspondence, reports, spreadsheets, presentations, and other documents.

Maintains electronic and physical filing systems.

Monitors and manages shared inboxes, phone lines, and administrative workflows.

Processes forms, invoices, expense claims, and other administrative documents.

Responds to inquiries professionally and directs requests toappropriate resources.

Maintains positive working relationships with internal and external stakeholders.

Organizes andmaintainsaccuraterecords and databases.

Ensures information is handledin accordance withorganizational policies and confidentiality requirements.

Assists with recordsretention, storage, and disposal processes.

Participates in special projects and perform other duties as assigned

Activities are performed within a framework of established operational procedures, policies and guidelines where limited judgement must be exercised to determine applicability using some standardized solutions and manage work plans and priorities.

Work processes or functions are comprised of interrelated tasks or activities which vary over time requiring moderate planning. Position has independence on day-to-day operational matters.

Work is reviewed periodically. Problems of an unusual nature are escalated to Senior  Private Bar Administrative Clerk or to the Director of Private Bar Services.