Human Resources & Administrative Coordinator

Montessori School of Regina is seeking an organized, dependable, and proactive HR & Administrative Coordinator to support human resources and administrative operations across multiple locations.

Responsibilities

• Coordinate recruitment, job postings, applicant screening, interviews, and hiring documentation.
• Maintain employee records, personnel files, HR databases, and digital documentation.
• Support attendance tracking, absence management, substitute staffing, and coverage coordination.
• Assist with payroll preparation, timesheet verification, and leave tracking.
• Coordinate onboarding, training records, certifications, and compliance documentation.
• Support Occupational Health and Safety activities, meetings, and records.
• Maintain spreadsheets, calendars, correspondence, and administrative records.
• Identify opportunities to improve HR processes and administrative systems.

Qualifications and Skills

• Strong organizational skills and attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• High level of confidentiality, discretion, and professionalism.
• Proficiency in Microsoft Office, particularly Excel, and digital file management.
• Strong problem-solving skills, initiative, and follow-through.
• Experience in recruitment and interviewing.

Assets

• Experience in HR administration, payroll, timekeeping, or Occupational Health and Safety.
• Education in Human Resources, Business Administration, or Office Administration.
• Knowledge of Saskatchewan employment standards and workplace requirements.
• Experience in childcare, education, nonprofit, or regulated environments.
• Experience with applicant tracking systems and multi-location operations.

The ideal candidate is proactive, professional, and organized, with sound judgment and a commitment to accuracy, confidentiality, and efficient administrative practices.