Finance Clerk

Reporting directly to the Finance Director, the Finance Clerk provides day-to-day clerical and bookkeeping support to the Finance Department. This position is responsible for processing accounts payable, verifying invoices against purchase orders, managing data entry, and routing all financial documents through the Nation's centralized digital queue. The Finance Clerk serves as a vital gatekeeper for compliance, ensuring that no payment is processed without mandatory supporting documentation.

Key Responsibilities

• Accounts Payable Processing: Review, verify, and code all incoming invoices, travel claims, and purchase orders. Cross-reference submissions with active budgets to ensure accuracy.
• Digital Queue Management: Monitor, organize, and process files arriving in the centralized email queue.
• Data Entry & Ledger Maintenance: Input daily financial transactions accurately into the Nation's accounting software system.
• Document Verification: Inspect all cheque requisitions to ensure they include proper names, dates, explicit business purposes, and authorized supervisor signatures prior to processing.
• Vendor & Member Relations: Act as a professional point of contact for vendor inquires regarding payment statuses, missing invoices, or account reconciliations.
• Filing & Audit Readiness: Maintain highly organized, secure digital and physical financial archives, ensuring files are easily accessible for monthly reporting and the annual year-end audit.
• Administrative Support: Assist the Finance Director with bank runs, sorting mail, preparing cheque runs, and pulling files as requested.