Executive Assistant

PWM is seeking a detail-oriented and proactive Executive/ Personal Assistant to provide high-level administrative and personal support to senior executives (e.g., CEO, COO, or General Manager). This role requires exceptional organizational, communication, and multitasking skills, as well as the ability to thrive in a fast-paced manufacturing environment.

You will play a critical role in ensuring the efficiency of executive operations, managing schedules, coordinating projects, and handling sensitive information with professionalism and confidentiality.

Key Responsibilities

Manage complex calendars, appointments, and meetings across time zones

Coordinate and prepare materials for executive meetings, presentations, and reports

Act as a liaison between executives and internal/external stakeholders

Handle confidential information with discretion

Screen and prioritize emails, calls, and correspondence

Draft professional communications, reports, and presentations

Coordinate with departments including production, engineering, sales, and HR

Organize internal and external meetings, including agendas and minutes

Arrange domestic and international travel, including flights, accommodations, and itineraries

Manage expense reports and travel budgets

Support executives with personal scheduling and errands

Manage personal appointments and special projects

Assist with event planning and personal commitments as required

Required Qualifications

Certificate or Diploma in: Business/ Office/ Executive Office Administration, Administrative Professional Programs, Office Management

3-5+ years of experience as an Executive Assistant, Personal Assistant, or similar role

Strong written and verbal communication abilities

High level of discretion and professionalism

Adaptability and resilience under pressure

Preferably Single but not required