Clerk I (Finance)

Duties

• Manages all general inquiries from the public and directs them as necessary
• Processes payments, assists with daily cash reconciliation and monthly bank reconciliations
• Responsible for all invoicing and accounts receivable functions for the City
• Tracks, maintains and orders office supplies
• Coordinates communications with the Executive Assistant, managing multiple emails, social media accounts and calendars, the Citys website and managing various City communication material (e.g.: posters, quarterly newsletter, etc.)
• Assists the planning & development department with permit processing, tracking and upkeep.
• Assists with various activities for staff and Council.
• Acts as a back-up for other Clerk 1 roles, as needed
• Assists in the application and reporting of various grants
• General filing and office upkeep
• All other duties as assigned by management

Required Qualifications

Education, Experience & Certifications

• High school diploma or equivalent
• 1+ years experience in an administrative role
• Valid drivers license
• First aid
• Satisfactory criminal record check
• Office administration diploma is an asset
• Prior municipal administration experience is an asset

Knowledge, Skills & Abilities

• Able to effectively prioritize tasks
• Exceptional communication skills (both verbal and written)
• Enjoys dealing with the public
• Diffuses tense situations quickly and with tact
• Possesses excellent interpersonal skills
• Able to work effectively with interruptions
• Highly organized with a keen attention to detail
• Strong working knowledge of Microsoft Office and Adobe Acrobat