Administrative & Project Support, SHER

What youll accomplish

Reporting & Data Management

• Maintain project schedules, dashboards, and key performance indicators (KPIs)
• Prepare departmental reports
• Maintain project records
• Take meeting minutes and distribute action items

Logistics & Administrative Support

• Coordinate travel, accommodations and make other logistical arrangements
• Order and distribute office supplies
• Maintain calendars, schedules, lists, and tracking tools

Document Control & Records Management

• Manage project and departmental documents in accordance with corporate requirements
• Prepare and distribute reports, correspondence, documents, and meeting materials
• Set up and maintain folder structures, document registers, and version control
• Maintain document numbering, naming, retention, and filing standards
• Maintain management system procedures, forms, and templates
• Compile information to prepare presentations and submissions
• Track document review cycles

Financial & Contract Administration

• Create purchase requisitions and monitor purchase orders
• Update budget spreadsheets and assist with reporting
• Maintain compliance and onboarding records including training, testing, emergency response plans, and ISNetworld requirements
• Track deliverables and milestones

Department Administration

• Assist with the coordination of meetings, workshops, training, and events
• Coordinate document reviews, approvals, consolidations, and final submissions
• Communicate with stakeholders to obtain, distribute, and track information
• Perform other duties as assigned

Qualifications and skills

• Office Administration Certificate or Diploma
• 3-7 years experience in an administrative role
• Functional user of Microsoft Word, Excel, PowerPoint, and SharePoint
• Experience in SAP is an asset

Work Location & Travel

• Saskatoon
• Regular travel for short periods of time to sites is required